The Assin North District Assembly has Statutory Departments; some of which are state entities decentralized and incorporated into the Local Assembly structure. Some of these Departments oversee other functional units.
Responsibilities
- Registration of infant birth certificate (Duration is instant)
- Registration of late birth certificate (Two weeks duration)
- Issuance of burial permit for a deceased (Duration is instant)
- Registration of Death certificate (Instant)
The role of the Budget and Rating Unit is to provide technical leadership in the preparation and management of the budget in the Service.
It advises the Assembly on cost implications and financial decisions in the LGS. It coordinates the preparation of budgets, participates in the preparation of procurement plan and assists in fee-fixing resolutions.
Central Administration is headed by the District Coordinating Director (DCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level.
The department guides policy formulation, planning and decision-making at the Assembly.
As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the District Chief Executive (DCE), it manages financial and other resources of the Assembly in consultation with the District Chief Executive (DCE).
The Head of the Department serves as a Secretary to the Assembly and chairs the District Planning and Coordinating Unit (DPCU) and acts as an advisor to the District Chief Executive (DCE). The Department also ensures that the capabilities, skills and knowledge of staff are well developed.
Disaster Management and Prevention
The Disaster Management and Prevention unit assists the planning and implementation of programmes to prevent and/or mitigate disaster in the MMDAs within the policy framework of national policies.
As part of its preventive role, the unit assists and facilitates education and training of volunteers to fight fires, etc. and organizes public disaster education campaign programmes.
The Disaster Management and Prevention unit ensures that there is an adherence to rules in respect of private and public properties to ensure adequate protection against disaster.
The District Planning & Coordinating Unit is responsible for providing leadership in the planning, implementation and evaluation of development projects and programmes in the Assembly.
The Unit provides lead support in the preparation of Annual Reports, Development Action Plans and Medium-Term Development Plans. It also monitors and reports on all development projects that takes place within the Metropolis.
The Unit liaises with stakeholders to collect inputs necessary to aid in the formulation of public policies and programmes and also plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency.
The Unit also coordinates activities of Out-of-Home advertisement and provides the general public with general advice and education on processes and permitting of Outdoor advertisement.
Responsibilities
- The directorate aspires to be renowned for management and facilitation of effective teaching and learning, sound moral character training for the attainment of the goals of GES
- We harness the innate potential of pupils/students through co-curricular activities such as sports and culture
- We engage in community participation through targeted programs such as SPAM, SMC, PA and DEOC
- We ensure equity distribution of teaching and learning resources to both public and private schools
- We ensure teacher rationalisation and equitable distribution to pre-tertiary schools.
Environmental Health & Sanitation
The Environmental Health & Sanitation Unit is responsible for providing strategic and administrative leadership for the management of policies and programmes relating to Environmental Sanitation. As part of the Department’s responsibility, it provides advice for the formulation and review of policies and programmes on Environmental Sanitation, Develop technical standards and specification for Environmental Sanitation service delivery.
The unit manages the day-to-day administration and controls all activities for the smooth functioning of the division. In order to ensure effective and efficient management of sanitation within the District, the unit coordinates the application of engineering techniques and concepts in the solution of Waste Management problems.
The unit also liaises with agencies in addressing complex Environmental Sanitation problems requiring inter-sectoral collaboration as well as lead the quality assurance process for Environmental Sanitation.
In the execution of its mandate, the unit initiates and coordinate research and lead the dissemination of results in the Environmental Sanitation field. It also vets building plans and specifications of various types of licensed establishments, for compliance with Environmental Sanitation rules and regulations.
Contemporary environmental health services by promoting and protecting public health and safety through collaboration innovation and strategic standard enforcement.
Providing Environmental Health and Sanitation profile for policy formulation process
- Survey
- Geographical boundary
- Population
- Identify socio-economic/cultural activities
- Identify stakeholders/opinion leaders
- Identify sanitary sites and other facilities e.g. schools, hospitals, churches, etc.
- Identify hard core sanitary problems existing within the community.
- Document profile into DESSAP (District Environmental Sanitation Strategy and Action Plan)
The Finance Department leads in the management and use of financial resources to achieve value for money.
The Finance Department advices management on the Financial Administration Act, Internal Audit Agency Act, Procurement Act, and any other financial regulations approved by the Government and by doing so ensures the maintenance of proper of accounts.
It directs and controls financial management in line with public sector accounting principles thereby safeguarding of the Assembly’s assets
Responsibilities
The Agriculture Department in the MMDA shall:
- participate in the provision of extension services in the areas of natural resources management, rural infrastructural, and small-scale irrigation in the MMDA;
- assist in the formulation and implementation of Agricultural Policy for the MMDA within the framework of national policies;
- submit a report on the implementation of policies and programmes to the MMDA;
- advise the MMDA on matters related to Agricultural development in the MMDA;
- promote extension services to farmers;
- assist and participate in on-farm adaptive research;
- lead the collection of data for analysis on cost-effective farming enterprises;
- promote soil and water conservation measures by the appropriate agricultural technology;
- disseminate and adopt improved soil and water conservation methods;
- promote agro-forestry development to reduce the incidence of bushfires;
- promote an effective and integrated water management;
- assist development of animal health services infrastructure;
- facilitate the development, operation, and maintenance of livestock water supplies;
- assist in developing forage production, ranges, and farmlands;
- encourage improvement in livestock breeds;
- assist in developing early warning systems for animal diseases;
- facilitate and encourage vaccination and immunization of livestock and control of animal diseases;
- advise and encourage crop development through nursery propagation;
- assist in the development, rehabilitation, and maintenance of small-scale irrigation schemes;
- facilitate the assessment of the economic, financial, and environmental viability of providing canals;
- promote agro-processing and storage;
- facilitate the development of programmes and the establishment of close linkage between the various sub-sectors in the MMDA;
- supervise the agricultural extension staff in the field; iii) co-ordinate the systematic and regular training of frontline staff; iv) monitor and evaluate projects;
- promote investment in agriculture by assisting to identify and prepare pre-feasibility reports;
- develop proposal writing capacity at the MMDA level;
- facilitate capacity building at the district level through training, workshops, and other related activities; and
- Assist to supervise projects planned, designed and implemented centrally.
Responsibilities
- Assist in determining the human resource requirement of the Assembly
- Contribute to the development and maintenance of human resource information system in the Assembly
- Facilitate in the implementation of overall human resource policies, plans and strategies
- Provide technical support on operational, administrative and human resource management procedures system
- Assist to organize staff meetings/durbars to communicate or disseminate human resource management, administrative and operational issues
- Undertakes and facilitate performance management system
- Undertakes recruitment, selection, placement and retention of staff and advices management on application, evaluation and selection strategies and method.
- Undertake and facilitate the development of training plan and see to it implementation on quarterly basis.
- Liaise with departmental and units heads to design an appropriate training needs assessment for staff.
- Undertake other duties including Compensation, Leave, Retirement, Staff records and updates, Registration of marriages and Divorce.
- Validate monthly Salaries of Internal Generated Staff and Government of Ghana Staff.
- Facilitate Staff emolument budget.
- To submit monthly Human Resource Management Information System report in soft and hard copies.
The District Information Services Department is responsible for disseminating government policies to people within the metropolis.
The Department is tasked with the responsibility of sensitising and educating citizens on various activities (E.g: health screening exercises, street hawking, On-Street parking, etc.) organized by the Assembly.
The Department also reports on the Assembly’s monthly activities and Daily activities and ensures that these reports are duly submitted to top management of the ANDA and the Ministry respectively. MIS also sees to the compilation and timely delivery of Situational reports and Public Reaction reports within the Assembly to the Ministry of Local Government and Rural Development.
Management Information Systems
The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources.
It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.
Responsibilities
- Planning Permit
- Use or change of use to a Parcel of land (Rezoning)
- Orientation of Physical Development
- Size and plot if sewage
- Sub-division of land
- Consolidation of land
- Physical accessibility to facilities
- Temporal structures
- Development Permit
- Building or structure permit
- Making structural alterations and transformation (Renovation) to a building
- Installation of any fitting on a building
- Hoarding of property
- Demolition/Removal Permit
- Billboard and Signage permit
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.
The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.
It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority
Social Welfare & Community Development
GENERAL OBJECTIVES:
Facilitate the mobilization and use of available human and material resources to improve the living standards of Individuals, Groups, Families and Communities within an effectively decentralized system of administration and prevent and respond to social exclusion and mal adjustment within the context of National and Sub- National Development efforts.
Responsibilities:
- Support families and individuals in the handling of Non – Child Maintenance cases, Child Abuse, Custody, Paternity and Family Reconciliation;
- Facilitate the implementation of the Livelihood Empowerment Against Poverty (LEAP) activities;
- Handle domestic violence cases and spousal abuse;
- Supervise, monitor and facilitate the registration of Day Care Centers;
- Supervise and monitor the implementation of Social Intervention programmes e.g. School Feeding Program;
- To intervene in cases of children in Worst Forms of Child Labour;
- Remove, Rehabilitate and Reintegrate Street Children;
- Rescue, Rehabilitate and Reintegrate victims of Trafficking in Persons (TIPs)
- Provide alternative care for children without parental care such as foster care and adoption;
- Identify and Register Persons With Disabilities (PWDs);
- Conduct physical, medical and psychosocial need assessments;
- Facilitate livelihood empowerment programmes for PWDs;
- Undertake sensitization and social education on social problems;
- Prepare and submit social enquiry reports;
- Undertake community entry processes for programme initiation, monitoring and evaluation;
- Hold community briefing sessions on the role of the Assembly and its Departments with key stakeholders and community members;
- Identify, maintain and update data on various groups in the community;
- Conduct community needs assessment;
- Conduct community surveys and compile profiles;
- Assist in the mobilization of resources for community development interventions;
- Mobilise community members for communal labour and self-help projects
- Teach women home management, child care and entrepreneurial skills
- Organise community members for the collection of inputs for the preparation of budget and Medium-Term Development Plan
- Facilitate the roll out of the child protection tool kits through community engagement and dialogue.
Hotline: 0299014304/0598221809
The Department of Works of the Assembly is a merger of the Public works Department, Department of Feeder Roads and District Water & Sanitation Units, Department of Rural Housing and the Works Unit of the Assembly.
The Works Department;
- Facilitate the implementation of policies on works and report to the Assembly, and provide advice on matters relating to Works in the Assembly.
- Facilitate the construction, repair and maintenance of:
- Public roads including Feeder Roads.
- Drains along any streets in the major settlements within its jurisdiction.
- Encourage and facilitate maintenance of public buildings and facilities in the Assembly.
- Assist to build, equip, close and maintain markets and prohibit the erection of stores in places other than the markets.
- Assist to inspect projects undertaken by the District Assembly with the relevant departments of the Assembly.
- Advise the Assembly on the prohibition of digging of burrow pits and other evacuations in the sinking of wells or their closers.
- Assist to maintain public buildings made up of offices, residential accommodations and ancillary structures.
- Advise and encourage owners of building structures to
- Remove dilapidated structures in any public place.
- Paint, distemper, white wash or colour wash the outside of any building forming part of the premises
- Tidy up the premises and remove any derelict vehicles or objects which constitute nuisance
- Provide technical advice for the machinery and structural layout of building plans to facilitate escape from fire, rescue operation and fire management